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Information Technology (IT) Policies and Regulations

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Note: This is the 2021–2022 eCalendar. Update the year in your browser's URL bar for the most recent version of this page, or .

Information Technology (IT) Policies and Regulations

ƽÌØÎå²»ÖÐ students, faculty, staff, and other members of the ƽÌØÎå²»ÖÐ community benefit from a variety of Information Technology resources. Please see Information Technology (IT) Services and visit IT Services > Get Started> Students for further details.

Responsible Use of ƽÌØÎå²»ÖÐ Information Technology Resources

Responsible Use of ƽÌØÎå²»ÖÐ Information Technology Resources

Each of us has responsibilities when using ƽÌØÎå²»ÖÐ's IT resources. The Policy on the Responsible Use of ƽÌØÎå²»ÖÐ Information Technology Resources is a code of conduct that identifies what is acceptable when working with ƽÌØÎå²»ÖÐ technology resources.

For more information, view the Policy on the Responsible Use of ƽÌØÎå²»ÖÐ Information Technology Resources, available on the Secretariat website.

Note for M.D.,C.M. and D.M.D. Programs: For guidelines regarding the use of social media by M.D.,C.M. and D.M.D. students, see mcgill.ca/ugme/policies-procedures/guidelines-social-media and mcgill.ca/thewelloffice.

Report Security Incidents

Report Security Incidents

Please inform IT Services immediately if you experience or are aware of an IT security incident!

  • Contact IT Service Desk through the ;
  • Or by telephone at 514-398-3398.

For more information, please refer to the IT Security Incident Response Protocol.

Use of Cloud Services

Use of Cloud Services

ƽÌØÎå²»ÖÐ's Cloud Directive governs your usage of cloud services—programs and apps delivered over the Internet. ƽÌØÎå²»ÖÐ has approved cloud apps and solutions that are available for your use while at ƽÌØÎå²»ÖÐ. However, you'll need to choose your apps wisely as not all apps are safe, and they won't all adequately protect sensitive data (either your own or ƽÌØÎå²»ÖÐ's).

To learn how to safely use cloud apps and solutions, please refer to mcgill.ca/it/policies/cloud-directive, or read the Cloud Directive.

Two-factor Authentication (2FA)

Two-factor Authentication (2FA)

All new student accounts are protected with two-factor authentication (2FA), an additional security measure that requires a secondary method of authentication (ex.: acknowledging a prompt or entering a code sent to your mobile device via a mobile app) when signing into many ƽÌØÎå²»ÖÐ systems. 2FA makes it much harder for cybercriminals to access your account and your personal information, even if they obtain your password. 2FA will be required for all higher education institutions by the end of 2021.

Find out more about 2FA at mcgill.ca/2fa.

Email Communication

Email Communication

All students are assigned a ƽÌØÎå²»ÖÐ email address (usually in the form of firstname.lastname@mail.mcgill.ca) and are given a ƽÌØÎå²»ÖÐ email mailbox. It is your responsibility to monitor your ƽÌØÎå²»ÖÐ email regularly because this is the official means of communication between ƽÌØÎå²»ÖÐ and its students. Ensure that you read and act upon the emails in a timely fashion.

To access your ƽÌØÎå²»ÖÐ email, go to the Microsoft Office website and sign in with your ƽÌØÎå²»ÖÐ username and password.

Note: Confirm your ƽÌØÎå²»ÖÐ email address or set your ƽÌØÎå²»ÖÐ password on Minerva, under the Personal Menu. You can also change or reset your ƽÌØÎå²»ÖÐ password by following the instructions on the ƽÌØÎå²»ÖÐ Password Reset Checklist.

If you have another email account using an external service provider (such as Gmail, Hotmail, Yahoo, etc.), please review the "" article on the IT Knowledge Base.

For more information, visit the Policy on E-mail Communication with Students, available on the Secretariat website.

Secure your Journey

Secure your Journey

IT policies and directives identify measures required to ensure the security and integrity of data and systems you use throughout your student journey. Find out about best practices and cybersecurity steps you can take at mcgill.ca/cybersafe.

Programs, Courses and University Regulations—2021-2022 (last updated Jan. 25, 2022) (disclaimer)
Programs, Courses and University Regulations—2021-2022 (last updated Jan. 25, 2022) (disclaimer)
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