Name & Preferred First Name

Your Name and Gender

General information on your name

At 平特五不中, a student is registered under their legal name as it appears on their legal documents, such as a birth certificate or study permit, that have been provided to the University. This name will be used on official documents such as the offer of admission letter, official transcript, parchment or diploma, e-bills and tax receipts.听

Your preferred first name is a name by which you are normally addressed and is different than your legal first name. The Preferred First Name option enables students to use an alternate preferred first name for certain purposes while studying at 平特五不中.听

Students who wish to use a Preferred First Name should enter this information into (see instructions in 'To add a preferred first name' tab) as soon as possible in order to ensure that their preferred first name is used as widely as possible.听

Where preferred first name and legal name appear

Please be advised that making a request to use a preferred first name at 平特五不中 does not change a person鈥檚 legal name in the records of government authorities or a student鈥檚 legal name in the 平特五不中 student record.

Please note that some services (indicated with an asterisk) may be able to implement partial use of preferred first names, but are also required to use legal first names in some cases (e.g. government reporting).听

NOTE: Students who become employees should see the 鈥榮tudent employees鈥� tab for processes to ensure their preferred first name will appear on their staff account.听听

The preferred first name will appear in:听

Accommodations (e.g. after registering with SAA, accommodation records, letters from SAA)听
Athletics (e.g. team lists and photos)*
Class lists, course evaluations, graduations lists, class photos
Communications (unofficial, e.g. mail, email, and phone)
Course Equivalency System (CEQ)
Convocation management system (CISS)听
Display Name in Outlook and Office 365听
Graduation ceremony and booklet (see instructions in 鈥楪raduation鈥� tab)听
Library Study Hub reservation system听
平特五不中 email address (alias) (see instructions in 'To change your 平特五不中 email address (alias)鈥� tab)听听
平特五不中 ID cards (see instructions in 鈥楾o update your 平特五不中 student ID card鈥� tab)听
惭颈苍别谤惫补听听听
尘测颁辞耻谤蝉别蝉听听
尘测贵耻迟耻谤别听听
my平特五不中 portal听听
尘测笔谤辞驳谤别蝉蝉听听
myThesis
Slate听听
STM OPUS Card (for more information, please see: /student-records/personal-information/opus)听听听
Student Advising听听听
Student Profile听听
Student Housing听
Unofficial transcripts
uPrint

The student鈥檚 legal name appears in:听

础迟丑濒别迟颈肠蝉*听听
Awards, scholarships, and bursaries* 听
Banner guest access
Diplomas and certificates听听
Legal documents and government records听
Letters of attestation听and offer of admission letter
Minerva and Banner Staff reports听听
Official university transcripts听听
Reports to government听听
厂罢贰笔厂听听
Tax receipts听听
Tuition fee e-bills听听听

The University is working to introduce changes that will use the Preferred Name in more IT systems.

To add a preferred first name

Log into 听
Select the Personal Menu听
Click Name and Pronoun Change听听

听

You can provide a preferred first name on your application for admission or, once admitted, on , under the Personal Menu. From the Personal Menu, select Name and Pronoun Change and then add your preferred first name in the preferred first name field.

To change your 平特五不中 email alias and/or update your 平特五不中 ID Card, please see instructions in the respective tabs.

Note: Student employees please see instructions in the 鈥楽tudent employees鈥� tab.听听

For technical issues with Preferred First Names, please report the issue to 平特五不中 IT Services at: https://mcgill.ca/itsupport.

To add or change your pronouns

Log into
Select the Personal Menu
Click Name and Pronoun Change

听

Applicants and students may select optional pronouns in SLATE and Minerva. Students may add or change their pronouns at any time on the Personal menu in . From the Personal Menu, select Name and Pronoun Change and then select your pronouns in the Personal Pronoun picklist.

If students have chosen to indicate their pronouns in Minerva, their pronouns will appear on class lists and in their Minerva profiles when accessing a service.

For technical issues with Pronouns, please report the issue to 平特五不中 IT Services at: .

To change your 平特五不中 email alias

Anyone who wishes to change the first name portion of their 平特五不中 email address to better reflect their preferred first name can request an email alias.听

With an email alias, you can change the first name of your 平特五不中 email address from firstname.lastname to alias.lastname.听

For the procedure to create an email alias, please follow these steps: .听听

This will allow people to send you email using your new email alias. However, your existing 平特五不中 email address, which is also your 平特五不中 Username, remains unchanged, and people may also continue to use that address. Students will still need to use their "平特五不中 Username" (firstname.lastname [at] mail.mcgill.ca) and not the email alias when signing into myCourses, my平特五不中, and Minerva.听听

Changing the email alias alone does not change the Display Name. Students still need to add a preferred first name in Minerva in order to change the Display Name.听

For the procedure to add a preferred first name, please see the 鈥楾o add a preferred first name鈥� tab.

To update your 平特五不中 student ID card

To update your 平特五不中 student ID card follow regular procedures as outlined on the following website: /student-records/id/.听听

If you add a preferred first name, change degree levels or faculties, or your card expires, there will be no charge for a replacement as long as the old one is returned.听

Students who have access to labs or other 平特五不中 facilities using their student ID card should consult the appropriate Security contact to ensure that their access is not interrupted.听

Note: Please wait 24 hours after entering your preferred first name into Minerva before requesting a new 平特五不中 ID card. This ensures that our information systems will be updated with your preferred first name so that a new ID card can be issued.听听

To fix accents or punctuation

Minor changes to your name can be done by clicking Name Change in under the Personal Menu.

To update your legal name or legal sex designation

In order to update the legal name or legal sex designation on your student record you must:听

Complete a Personal Data Change form: Personal Data Change Form听

Provide us with a copy of the appropriate legal document with the updated听name or legal sex designation听(if we don't already have a copy).
=> The list of acceptable documents is listed in the Calendar under the Legal Name section.听

Submit the completed form and copy of the legal document by email attachment (PDF or TIFF format) to permcode [at] mcgill.ca.

Note: Student employees please see instructions in the 鈥楽tudent employees鈥� tab.听

Information for trans students/student employees

When you request to have your legal name changed on your official 平特五不中 record, your 平特五不中 Username is not automatically changed.

Students who require further accommodation with the use of their preferred first name (e.g. trans student whose legal name does not reflect their gender identity and who wishes to change their 平特五不中 Username to better reflect their preferred first name), please contact heidi.emami [at] mcgill.ca (subject: Preferred%20first%20name%20accommodation) (Heidi Emami), Associate Registrar, Management of Academic Records and Examinations.

Student employees should contact Human Resources to get approval to change their 平特五不中 Username.

The change will affect how you log into 平特五不中 systems and therefore cause a disruption for approximately 1 hour.

Note: When we change your 平特五不中 Username, your account is renamed 鈥� any existing emails will be retained but your old email address will be lost and emails sent to it will bounce back to the sender.

For more information please see the 鈥樷€� article.

Graduation

Graduation Ceremony and Booklet

Your preferred first name appears on your line-up card, and is read during the graduation ceremony as well as printed in the Convocation program.

Please note in order to have your preferred first name read at Convocation and printed in the ceremony program, you must add your preferred first in Minerva before the deadline. To check the deadline and ensure your preferred first name is used during the graduation ceremony and printed in the graduation ceremony booklet, please check the name change deadline on the Convocation website.

Diplomas and Certificates

Transgender students who have graduated from 平特五不中 and have since had their legal name changed can request replacement diplomas and certificates at no cost. For assistance with diplomas and certificates please send an email to convocation [at] mcgill.ca and indicate the reason why you are requesting to have a replacement diploma issued.

FAQ

What is a preferred first name?

A preferred first name is a name that you commonly use that is different from your legal first name. The University recognizes that as a community, many of its members use first names other than their legal first names to identify themselves.

Examples:

A transgender student has the legal first name 鈥淛ennica鈥� but prefers to be called 鈥淛ay鈥�. This student鈥檚 preferred first name is 鈥淛ay鈥�.

A student, with the full legal name 鈥淩obert Jamal Hayes鈥澨齧ight actually go by their legal middle name 鈥淛amal鈥� and not their legal first name, 鈥淩obert鈥�.听This student鈥檚 preferred first name is 鈥淛amal.鈥�

Dilini Aruliah goes by her first name, 鈥淒ilini鈥�.听This student does not have a preferred first name that is different from her legal name.

Do I have to enter a preferred first name?

No, entering a preferred first name is optional. Enter a name in the Preferred First Name field only if you commonly use a first name that is different from your legal first name.

Do I need to show any documentation to update my preferred first name?

No, there is no documentation required to add, change, or delete a preferred first name.

How do I indicate my preferred first name to the University?

Prospective students applying to study at 平特五不中 may enter their preferred first name on their application form.

Once admitted, students may indicate their preferred first name on Minerva, under the Personal Menu. From the Personal Menu, select Name Change and you will be able to add/modify your preferred first name under this field.

Can I delete or modify my preferred first name?

Yes, you can delete or modify your preferred first name.听Go to Minerva, and select the Personal Menu. From the Personal Menu, select Name Change, and delete/modify your preferred first name in the Preferred First Name field.听Keep in mind that barring special permission, you can change your preferred first name only once in an academic year.

How do I update my 平特五不中 student ID听card?

To update your 平特五不中 student ID card follow regular procedures as outlined on the following website: /student-records/id/.

Note: Please wait 24 hours after entering your preferred first name into Minerva before requesting a new 平特五不中 ID听card. This ensures that our information systems will be updated with your preferred first name so that a new ID听card can be issued.

Can I use any preferred first name that I wish?

Yes, students are free to determine the preferred first name that they want to be known by in the university's information systems, as long as they act in good faith.听Note that inappropriate use of the preferred first name procedure, including attempts to avoid a legal obligation via misrepresentation, or the use of inappropriate language, will result in the denial and/or reversal of the request.

I鈥檓 an employee at 平特五不中. Can I designate a preferred first name?

Faculty and staff can add a preferred first name, title and prefix by filling out the .

For more information, please see the 鈥楽tudent employees鈥� tab.

Where is my preferred first name used?

Your preferred first name will be used in places such as your Student ID card, Minerva, and class lists.

For a full list of where your preferred first name will be used and where your legal name will be used, please see the 鈥榃here preferred first name and legal name appear鈥� tab.

When is the best time to change my preferred first name?

You can enter your preferred first name into Minerva at any time.听However, keep in mind that the earlier you enter your preferred first name into Minerva at the start of a new academic term, the more likely you will experience the consistent use of your preferred first name by professors, Academic Advisors, etc.听For example, some professors may print off a class list after the Add/Drop period has passed, then use it for the remainder of the semester.听Changes made to your preferred first name after Add/Drop period would not be picked up by the professor in this case.

Can I use my preferred first name in my 平特五不中 email address?

Students can create an email alias by following the instructions available on the 鈥楾o change your 平特五不中 email address (Alias)鈥� tab.

Note: Changing the email alias alone does not change the Display name. Students still need to change the Preferred name in Minerva in order to change the Display name.

The University is working to introduce changes that will use the Preferred Name in more IT systems.

How do I get assistance with my diplomas/certificates?

Transgender students who have graduated from 平特五不中 and have since had their legal name changed can request replacement diplomas/certificates at no cost. For assistance with diplomas and certificates please send an email to: convocation [at] mcgill.ca

What if I require further accommodation with the use of my preferred first name?

A student who requires more widespread use of their preferred first name for serious reasons (for example, a transgender student whose legal name does not reflect their gender identity) may contact Enrolment Services to seek individual accommodation.听Please contact heidi.emami [at] mcgill.ca (subject: Preferred%20first%20name%20accommodation) (Heidi Emami), Associate Registrar to make an appointment.听

Note that general questions about the preferred first name policy should be directed towards Service Point.

I am experiencing an issue with Preferred First Names, what should I do?

For technical issues with Preferred First Names, please report the issue to 平特五不中 IT Services at: 听听

If you require further accommodation with the use of your preferred first name, please contact heidi.emami [at] mcgill.ca (subject: Preferred%20first%20name%20accommodation) (Heidi Emami), heidi.emami [at] mcgill.ca (subject: Preferred%20first%20name%20accommodation) (Associate Registrar), Management of Academic Records, Exams & Convocation.听

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